Regular Meeting
Agenda
2:30 p.m.
May 23, 2011
320 Robert S.
Kerr, Room 201
Oklahoma
City, OK
1. Call to order.
2. Notice of the meeting was properly posted on Wednesday, May 18, 2011.
3. Approve the minutes of the meeting of April 25, 2011.
The
following items, No. 4 through 8 are Consent Items and are routine in nature:
4.
Discussion and possible action for approval of the May,
2011 Defined Benefit payroll. This month
there are 168 checks to be issued for 166 participants in the amount of $ 223,357.22.
This item is requested by Carolynn Caudill,
5. Discussion and possible action for approval of Security Trades and Interest Report for April, 2011. Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item. (Document received)
6. Discussion and possible action for approval of Outstanding Retirement Investments at Market Value of $11,025,243.21 and at Par Value of $10,792,362.97 as provided by the Bank of Oklahoma/LPL for April, 2011. Mark Seikel, Chief of Investments, Oklahoma County Treasurer s Office, will address this item. (Document received)
7.
Discussion and possible action for approval of monthly
investment and administration fees for April, 2011, in
the amount of $25,917.98 submitted by InvesTrust. Monthly investment and administration fees
are paid out of the County General Fund.
This item is requested by Carolynn Caudill,
8.
Discussion and possible action to approve funds to be
transferred to escrow account for June, 2011, Mutual Fund Reimbursements to
participants in the amount of $17,887.97.
The 2011 Mutual Fund Reimbursements to participants are paid out of the
OKIE account. This item is requested by
Carolynn Caudill,
End of Consent Docket
9. Discussion and possible action for approval of Defined Contribution retirement and health benefits for Tommy Coker (Application No. 11-08). Effective Date: May 13, 2011. (Document received)
10. Discussion and possible action for approval of Defined Contribution retirement for Clarence Lewis (Application No. 11-06). Effective Date: April 22, 2011. (Document received)
11. Discussion and possible action for approval of Defined Benefit survivor spouse retirement benefits for Charlene Wilson (Application No. SS 11-05). Effective Date: May 1, 2011.
12. Discussion and possible action for approval of the engagement letter and Consulting Service Agreement with Milliman Consultants and Actuaries effective July 1, 2011 and ending June 30, 2012, to complete an actuarial pension valuation of the Defined Benefit Employees Retirement System of Oklahoma County. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board and has been approved as to form legality by John Jacobsen, Assistant District Attorney. (Document Received)
12.
13. Discussion and possible action for approval of the engagement letter provided by Johnston & Ahlschwede, P.C., Certified Public Accountants, to audit the Defined Benefit Employees Retirement System of Oklahoma County at the end of fiscal year 2011. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board and has been approved as to form legality by John Jacobsen, Assistant District Attorney. (Document Received)
14. Discussion and possible action for approval of the Service Agreement between Oklahoma County and InvesTrust, N.A. to be effective July 1, 2011 and ending June 30, 2012. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board and has been approved as to form legality by John Jacobsen, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of the Service Agreement between Oklahoma County and InvesTrust 457 Plan to be effective July 1, 2011 and ending June 30, 2012. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board and has been approved as to form legality by John Jacobsen, Assistant District Attorney. (Document Received).
16. Discussion and possible action regarding a one-time $700.00 stipend for each member of the Oklahoma County Defined Benefit Retirement Plan. This item is requested by Forrest Butch Freeman, County Treasurer, and Vice Chairman to the Retirement Board.
17. Discussion and possible action to receive the monthly updated OKIE Forfeiture Account Activity and projections. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board. (Document received)
18. Discussion and possible action for approval of a transfer of funds from the OKIE account to the Defined Benefit Plan to be invested by the County Treasurer with an effective date. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board. (No Document)
19. Discussion and possible action regarding the plan fund review presentation provided by Hartford, regarding the Hartford 457 plan. This item is requested by Carolynn Caudill, County Clerk and Secretary to the Retirement Board. (No Document)
20. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O. S. 307 B.1 & B.7 regarding the eligibility of Defined Contribution disability retirement for John Stephens (Application No. 11-07). Effective Date: May 10, 2011. (Document received)
b. Pursuant to 25 O. S. 307 B.1 & B.7 regarding vesting and retirement issues for Nonie Rougas-Hawkins.
21. Action regarding the eligibility of Defined Contribution disability retirement and health benefits for John Stephens (Application No. 11-07). Effective Date: May 10, 2011. (Document received)
22. Action regarding regarding vesting and retirement issues for Nonie Rougas-Hawkins.
23. Citizen s participation. Any citizen wishing to address the Board of Trustees of the Employees Retirement System may do so at this time.
24. New Business: In accordance with the Open Meetings Act, Title 25 O.S. 311.A.9, New Business is defined, as "any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda".
Adjourn at _____________ until 2:30 p.m., Monday, June 27, 2011.
NAME OF PERSON REPORTING: Carolynn
Caudill,
TITLE: SECRETARY TO: Board
of Trustees of the Employees Retirement System of
SIGNATURE: Carolynn
Caudill, by: ,
Deputy.